Follow-up of digital documents with Quatenus MyDocs.

Quatenus MyDocs has just received a feature that promises to revolutionize the way your company manages documents and approvals. With the new document follow-up, the entire process becomes integrated and transparent, facilitating decision-making and optimizing task management. In this article, we'll explore how this new tool works and how it can help your company be more efficient and avoid process fraud.

What is Document Follow-up? Document Follow-up in Quatenus MyDocs allows each document to automatically generate another one once it has been approved. The new document is linked to the previous one, making it possible to consult the entire history of approvals and related decisions. This feature is especially useful for companies that need to keep track of several processes centrally.

Practical usage scenarios:

• Scenario 1 - Purchasing materials:

  An employee creates a materials request document. This document is sent to the manager for approval. After approval, a new purchasing document is generated and sent to the purchasing department. The department can also create an additional document for the supplier. All documents are connected and the history is kept up to date, giving a clear overview of the process.

• Scenario 2 - Vehicle maintenance:

  A driver reports a breakdown by creating a Breakdown document. This is sent to management, which, when validated, automatically creates a new maintenance request document, which is forwarded to administration. The history of the entire process is kept in Quatenus MyDocs.

Benefits for the company: With this feature, all document management and approvals become more agile, avoiding rework and minimizing risks such as fraud and unnecessary costs. In addition, you can easily track the status of any request or approval, ensuring transparency.

Quatenus MyDocs continues to innovate and offer solutions for more effective management. The new document follow-up feature is further proof of this. If your company is looking for efficiency, security and transparency in its processes, Quatenus MyDocs is the ideal solution!